Event Planning

We have a proven planning and reporting process that has enabled us to deliver highly successful events.

Detailed Preparation and Reporting – we will develop customized planning, tracking and reporting tools. We preplan for
Client engagement and approvals, meeting management and operational and technical planning. These will also serve as
part of our final report and also provide a blueprint for future events.

Budget and Timelines

Training Guides

Logistical Plans

Event Mapping

Timelines

Inception Plans & Operational Plans

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OUR APPROACH TO EXPERIENCE CREATION

Strategic Event Planning and Production

  • Envisioning and creation of event, establishing success criteria
  • Program design and capabilities requirements/assessment
  • Content Creation
  • Talent and entertainment selection
  • Run of Show, storyboards, rehearsals/dry runs
  • Technical production; technical/virtual event platforms, technical requirements assessment (audiovisual, network, equipment), livestreaming
  • Interactive/Digital; live polling, quizzes, digimatics, video/on demand content creation, special effects
  • Post-Production; editing, archiving and dissemination of event assets

Creative and Communications Planning

  • Stakeholder mapping
  • Messaging, media plans, communication plans
  • Establishing the Desired Consumer Experience (DCE)
  • Creative concept and design. Creation of event Visual ID
  • Communication tools creation (website, social media packs, media packs, logistical letters)
  • Event communications (meeting materials, conference packs)
  • Branding materials and collateral development

Venue Management

  • Design Application
  • Key Event Activity Milestones
  • Venue assessment/selection and space mapping
  • Venue technical and infrastructure assessment
  • Catering
  • Safety and Security plans
  • Environmental plans

Event Management and Logistics

  • Execution/operational plans
  • Event logistics (load in load out)
  • Key Event Activity Milestones
  • Venue Mapping
  • Logistics and timelines
  • Activity milestone budgets
  • Safety and Security plans
  • Hospitality management
  • Environmental plans

Reporting, Measurement and Evaluation

  • Activity Milestones tracking and measurement
  • Budget tracking
  • After action reports

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